The contacts you forgot you had.

Your inbox is full of forgotten deals, clients, buyers, candidates, and follow-ups. Roloflow finds them, cleans them, and hands you back a single searchable database - the Rolodex you wish you'd had from day one.

Start free - 25 contacts Sign in
  • Read-only inbox access
  • Never sends or edits email
  • Never writes to your CRM
  • Export anytime · delete anytime
Built for real estate · mortgage · recruiting · sales · advisory - plus 10 more presets No credit card. No commitments. Cancel anytime.

The contacts you forgot you had.

Your inbox is the only honest record of your network. Roloflow reads it, scores it, and surfaces the people and deals that fell off your radar.

This is what you actually get.

A searchable, scored, tagged contact database - in your dashboard and as an XLSX. Every row sourced to an email, so you can trust it, edit it, hand it to anyone. The sample below is illustrative; yours fills with your own contacts.

What you upload
  • 8old CSVs & CRM exports
  • 3,200Gmail threads scanned
  • ~40hof spreadsheet cleanup you’d otherwise eat
What you get back
  • 742enriched contacts
  • 117active buyers / borrowers / candidates flagged
  • 46stale follow-ups surfaced
  • 29review queue (your call)

Sample numbers reflect a typical mid-volume inbox - not a customer testimonial.

Old CSVs? Stale CRM exports? We'll fold those in too.

The self-serve plan classifies your Gmail. The one-time Inbox + CRM Cleanup service merges any old CSV, Excel, vCard, HubSpot or Salesforce export with your inbox enrichment - done with you, by us - into one deduped, CRM-ready database.

  • CSV, Excel, vCard, Google Contacts, Outlook export, HubSpot CSV, Salesforce CSV - any column shape, we map it.
  • Dedupes across all your uploads + your inbox. Same person, multiple sources → one row.
  • Missing name, title, last touch? If your email mentions it, Roloflow fills it in. If not, we leave it blank - never fabricate.
  • Delivered as one clean XLSX, ready for any CRM. Starts at $499.

Three steps from inbox to insight.

No drag-and-drop, no chrome extensions, no CRM imports. Roloflow plugs into your mail and produces a spreadsheet you can hand to anyone.

01 / Connect & upload

Plug in your inbox.

Gmail today via read-only hosted auth - your password never leaves Google. Outlook is on the waitlist. For old CSVs / CRM exports, our one-time Cleanup service folds them in.

02 / Enrich

AI scores, tags, and ranks every contact.

Roloflow reads your inbox, dedupes against your uploads, and builds a rich profile for each person: title, company, role, deal stage, last touch, an evidence quote, smart tags, a hot / warm / cold temperature, a 0-100 priority score, and a suggested next move.

03 / Work it

A live dashboard, or export anywhere.

Search and filter your contacts by hot / warm / cold, tag, stage, or score right in the dashboard - each one with a suggested next move. Or download the whole enriched database as XLSX any time. Always editable, always portable. No lock-in.

Built for relationship-heavy businesses.

Built first for relationship-heavy professionals - especially real estate, mortgage, recruiting, and sales. 15 industry presets total; pick one at onboarding and switch any time.

Commercial real estate preset - sample contacts table with buyer/tenant/cooperating_broker roles and prospecting/under_loi/under_contract stages.
commercial_real_estate · primary focus

Commercial real estate.

Buyers, tenants, cooperating brokers, lenders. Asset types and deal stages. Pull every property mention, every LOI, every comp request into one sheet.

Residential real estate preset - sample contacts table with buyer/seller/past_client roles and lead/active_buyer/under_contract stages.
residential_real_estate

Residential real estate.

Buyers, sellers, listing agents, past clients. Sphere-of-influence built straight from your sent folder. Never lose a closing's-in-90-days touchpoint again.

Residential mortgage preset - sample contacts table with borrower/realtor_referrer roles and pre_approved/underwriting/clear_to_close stages.
mortgage_residential

Residential mortgage.

Borrowers, realtor partners, past clients. Track every loan from intake through funding. Surface the past clients whose rate locks expired - they're shopping again.

Commercial mortgage preset - sample contacts table with borrower_sponsor/lender/capital_source roles and om_out/term_sheets/underwriting stages.
mortgage_commercial

Commercial mortgage.

Sponsors, lenders, capital sources, attorneys. Every term sheet sent, every commitment received. Watch the funnel from OM-out through funded.

Recruiting preset - sample contacts table with candidate/hiring_manager roles and screened/interviewing/offer stages.
recruiting

Recruiting & talent.

Candidates, passive candidates, referrers, hiring managers. Funnel from sourced to hired. Surface every passive candidate hiding in last quarter's threads.

Sales preset - sample contacts table with champion/economic_buyer roles and discovery/evaluation/negotiation stages.
sales

B2B sales.

Champions vs. economic buyers vs. procurement. Pipeline stages from prospecting to closed-won. Score the buying committee. Catch the dormant deals.

More industries

Same engine, same workflow - just a different role taxonomy and stage funnel. Switch any time, your data stays.

  • financial_advisory

    Financial advisory / wealth.

    Clients, prospects, household members, centers of influence. Catch every life-event signal - births, sales, inheritances - that flowed through email but never made it into Salesforce.

  • insurance

    Insurance.

    Policyholders, prospects, carriers, lapsed accounts. Lines of business mapped to renewal cycles.

  • agency

    Agency & services.

    Client sponsors, PMs, AP. SOWs, milestones, invoices. Every client conversation mapped to a project.

  • consulting

    Consulting & advisory.

    Client sponsors, PMs, subject experts. Engagement-type taxonomy from strategy to M&A diligence.

  • legal

    Law firms.

    Clients, opposing counsel, referring attorneys, experts. Every matter from intake through settlement.

  • customer_success

    Customer success.

    Champions, exec sponsors, admins, churn risks. Onboarding through QBR to renewal. Catch at-risk before churn.

  • venture

    Venture & investing.

    Founders, co-investors, LPs, portfolio companies. Deal flow from sourced to closed.

  • fundraising

    Fundraising & development.

    Major donors, board, grantmakers, lapsed givers. Identification → cultivation → solicitation → stewardship.

  • generic · default

    Anyone whose business runs on email.

    The neutral preset: prospects, customers, partners, vendors, investors. Pick something more specific later.

Honest about the data.

Read-only inbox access. Your cache lives on your machine - Roloflow's servers never see it. We tell you exactly what we touch and where it lives.

Read-only by design.

Roloflow never sends mail, never edits threads, never writes to your CRM. Nothing in the pipeline can change your inbox.

Local-first cache.

Threads, contacts, and classifications live in a SQLite file on your machine. roloflow reset wipes it.

Your data, your control.

Everything Roloflow learns about your contacts is yours - exportable as XLSX at any time. Cancel and walk away with every row.

Try it free.

First 25 contacts on us. No credit card. No "start trial" friction. See your real output before you decide.

Pay per contact. Or per month.

A contact is one row in your exported database. Free up to 25 contacts - no credit card, no trial timer. Read-only inbox access, cancel anytime, your data leaves with you.

Free forever

Free

$0
  • 25 contacts enriched / mo
  • All 15 industry presets
  • XLSX export, no watermark
  • No credit card
Start free

Starter

$19/mo
  • 500 contacts / mo
  • $0.08 per extra contact
  • Inbox + CSV / Excel uploads
  • Email support
Start with Starter

Pro

$49/mo
  • 2,500 contacts / mo
  • $0.05 per extra contact
  • Enrichment + dedupe across uploads
  • Priority support
Go Pro

Team

$199/mo
  • 15,000 contacts / mo
  • $0.03 per extra contact
  • Multi-seat · SSO-ready
  • Custom preset on request
Start with Team
One-time · done with you

Inbox + CRM Cleanup

You have a Gmail account, an old CRM export, two CSVs from 2022, and a spreadsheet someone's intern made. We turn all of it into one clean, deduped, role-and-stage-tagged contact database you can drop into any CRM. Done once, by us.

  • Gmail scan (Outlook coming soon) - all inbound + outbound threads classified
  • Old CSV / Excel / CRM exports merged in - HubSpot, Salesforce, Pipedrive, anything
  • Deduped master database - one row per person, all touchpoints kept
  • Role + stage tags applied to your taxonomy
  • "Review needed" tab for the rows we couldn't auto-classify with confidence
  • Final XLSX + CRM-ready import file delivered in your format
from $499
Get a quote

Scoped by mailbox size + file count. Most jobs finish in 3-5 business days.

No subscription · self-serve

Pay-as-you-go

Already clean? Just need a one-time enrichment run. Pay only for what you extract.

$0.10 / contact
Buy contacts

Questions, in order.

Is Roloflow a CRM replacement?

No. Roloflow is the layer between your email and your CRM. It enriches what you already have. You can keep using Salesforce, HubSpot, or your spreadsheet - Roloflow just makes sure the data in them reflects what's actually happening in your inbox.

Does Roloflow write anything back to my inbox?

Never. The pipeline is read-only end-to-end. Roloflow can't send mail, can't archive threads, can't add labels. The provider connection (Unipile) is also configured read-only.

What does Anthropic actually see?

The body of each thread we classify, during a single API call. Roloflow proxies the call so we can rate-limit and bill - we never persist thread bodies server-side. The only thing we retain is the structured classification output (role, stage, tags, summary).

What file formats can I upload to enrich?

CSV (any column shape), Excel, vCard, Google Contacts export, Outlook export, HubSpot export, Salesforce export. Roloflow normalizes the columns, dedupes against your inbox-derived contacts, and fills in the missing fields it can find evidence for. If it can't find a name, company, title, or last-touch date, it leaves it blank - never fabricates.

Can I delete everything?

Yes. Cancel any time - your XLSX exports stay with you, and we delete your license + usage rows on cancellation. There's no "export trap" - your data is always portable.

How is "contacts" counted for billing?

One contact = one row in your exported XLSX during a billing period. If we enrich the same person across 30 emails, that's still 1 contact billed. The Free tier covers your first 25; paid tiers ladder up from 500/mo (Starter) to 15,000/mo (Team) with metered overage. Self-serve one-time runs are $0.10/contact pay-as-you-go. If you'd rather have us do the messy import + dedupe + tagging for you, the one-time Cleanup package starts at $499.

Can I add a custom preset for my industry?

15 presets ship out of the box. If yours isn't covered, the Team plan includes a custom preset built to your taxonomy - roles, interests, stages, the works. Tell us what your spreadsheet's columns are and we'll match them.

Your inbox is already your CRM.

Roloflow turns it into one you'd actually use. 25 contacts on us - no credit card.

Start free - 25 contacts

Read-only inbox access · Never sends or edits email · Cancel and export any time